XXIV Forum of Experts in HR and Payroll

The HR Portal is the organizer of the National HR and Payroll Forum of Experts – an event bringing together specialists responsible for employee matters, HR, payroll, and human resource management. The forum has been held since 2002 and serves as a space for knowledge exchange among experts in labor law, social security, payroll, and HR practices.

The organizer's activities focus on providing practical knowledge regarding the application of HR and payroll regulations, solving employer problems, and preparing organizations for legal changes. The forum combines expert lectures with individual consultations, allowing participants to discuss specific cases encountered in daily work.

The XXIV National HR and Payroll Forum of Experts 2026 is a conference dedicated to the most important changes in labor law, payroll, social security, and HR processes that affect the functioning of organizations in 2026 and 2027.

The event program focuses on practically preparing employers for new obligations related to pay transparency, reporting pay gaps, inspections by the National Labor Inspectorate, settling civil law contracts, and B2B cooperation, changes in payroll, and preventing mobbing.

Participants will also learn about issues related to the use of HR and payroll systems, designing effective benefits policies, managing employer branding, and improving recruitment processes.

The event includes expert presentations, practical solution showcases, a discussion panel, and expert tables allowing for individual consultations. Additionally, the organizer has planned an optional workshop day dedicated to time tracking and pay gap analytics, available as a separate ticket option.

• Managers and heads of HR and payroll departments responsible for organizing HR and payroll processes.

• HR specialists dealing with employee documentation, working time, and the application of labor law regulations.

• Payroll specialists responsible for calculating salaries, settling social security contributions, and applying income tax deductions.

• HR Directors and HR Business Partners responsible for personnel policy, payroll, and the safety of employee processes.

• Employees of accounting offices and those handling HR and payroll processes for various organizations.

• HR analysts dealing with payroll data, employment structure, and reporting pay gaps.

• Board members and financial directors responsible for assessing legal and financial risks related to employment.

• Business owners interested in the proper application of regulations and minimizing the risk of inspections.

• Specialists responsible for preventing mobbing, recruitment, and benefits policy.

• Preparing participants for changes in labor law and payroll regulations affecting employers' operations in 2027.

• Understanding obligations arising from regulations regarding pay transparency and reporting pay gaps.

• Understanding the practical consequences of the new powers of the National Labor Inspectorate regarding the control of civil law contracts and B2B cooperation.

• Developing knowledge regarding payroll settlements, social security contributions, minimum wage, and 50% income tax deductions.

• Learning ways to identify and mitigate legal and financial risks in HR and payroll processes.

• Improving procedures for preventing mobbing and building psychological safety for employees.

• Learning solutions that enhance HR and payroll systems, recruitment, and benefits management.

• Exchanging experiences and consulting individual problems with experts.

Benefits for Organizations

• Better preparation for implementing new legal obligations related to employment and payroll.

• Opportunity to reduce the risk of payroll errors, corrections of settlements, and consequences of inspections.

• Development of competencies among teams responsible for employee documentation, settlements, and payroll policy.

• Understanding the principles of preparing data necessary for analyzing and reporting pay gaps.

• Opportunity to improve anti-mobbing procedures and manage risks in employee relations.

• Inspiration for streamlining recruitment processes and increasing the effectiveness of benefits policy.

• Opportunity to consult real organizational problems with experts in labor law, payroll, and social security.

Benefits for Participants

• Updating knowledge regarding HR and payroll regulations and obligations.

• Learning practical ways to prepare organizations for new legal requirements.

• Developing skills to identify risks related to civil law contracts, B2B, and social security settlements.

• Gaining knowledge about analyzing payroll data and reporting pay gaps.

• Opportunity to ask questions to experts and discuss individual cases during expert tables.

• Access to post-conference materials, presentations from speakers, ready-made templates, and schemes.

• Receiving a personalized certificate confirming participation in the event.

• Networking with representatives of the HR and payroll community.

Day I – November 5, 2026 – Forum and Expert Tables

Pay Transparency – New Employer Obligations

• Information obligations towards candidates and employees arising from Directive 2023/970.

• Employees' right to information about salaries and pay levels in comparable job categories.

• Form, deadline, and scope of the employer's response to employee requests.

• Protection of employees using information rights and prohibition of retaliatory actions.

• Protection of personal data in the context of pay transparency.

Inspections by the National Labor Inspectorate and Civil Law Contracts

• New powers of the National Labor Inspectorate regarding the control of civil law contracts and B2B cooperation.

• Criteria for recognizing civil law contracts as an employment relationship.

• Practical obligations and risks for HR departments related to inspections.

• Possibility of applying for individual interpretations from the National Labor Inspectorate.

Employer Branding and Organizational Culture

• The impact of anonymous online reviews on organizational culture and management decisions.

• Strategies for responding to criticism and negative comments about the employer.

• Using employee feedback to improve internal communication.

Payroll and Social Security Consequences Related to National Labor Inspectorate Inspections

• Consequences of questioning the employment model for social security contribution settlements.

• Risk of retroactive contributions for civil law contracts and B2B cooperation.

• Information exchange between the National Labor Inspectorate and social security.

• Correcting settlement documentation, declarations, benefits, and bases for contributions.

Payroll in 2027 – Minimum Wage and 50% Income Tax Deductions

• The impact of changes in the minimum wage on payroll settlements and employer obligations.

• Principles of applying 50% income tax deductions.

• Relationship between minimum wage and salaries covered by 50% income tax deductions.

• Updating payroll documentation and procedures for 2027.

Pay Gap – Data Analysis and Reporting

• Preparing data on salaries, positions, and employment structure.

• Selecting and interpreting indicators used in pay gap analysis.

• Common problems related to analyzing and reporting payroll data.

• Using reporting to improve payroll policy and pay transparency.

HR and Payroll Systems and Benefits Policy

• Preparing HR and payroll systems for legal changes and business requirements.

• Identifying technological barriers in HR and payroll processes.

• Designing benefits that respond to the real needs of employees.

• Assessing the effectiveness of benefits policy and opportunities for cost optimization.

Expert Tables – Individual Consultations

• Social security settlements, contributions, benefits, and documentation.

• Minimum wage, 50% income tax deductions, and settlement safety.

• Pay transparency in recruitment processes.

• New powers of the National Labor Inspectorate and risks related to employment models.

• Working time and HR documentation.

• Anti-mobbing procedures.

Preventing Mobbing and Psychological Safety

• The latest court rulings regarding mobbing.

• Adjusting internal anti-mobbing policies and procedures.

• Reducing the risk of employee claims and financial consequences.

• The role of employers, HR, managers, and employees in preventing mobbing.

• Building psychological safety in the organization.

Discussion Panel – The Biggest Challenges for Employers in 2027

• Discussing challenges related to changes in regulations and employer obligations.

• Exchanging experiences among labor law, HR, and business experts.

Tools Supporting Effective Recruitment

• Reducing errors resulting from intuitive recruitment decision-making.

• Designing recruitment interviews focused on assessing competencies.

• Using HR tools to streamline the recruitment process.

• More effectively identifying the actual competencies of candidates.

Day II – November 6, 2026 – Optional Practical Workshops

Workshop I – Creating Work Schedules and Time Tracking

• Selecting and creating fixed, cyclical, and mixed work schedules.

• Planning working time considering norms, breaks, shift work, and various working time systems.

• Changes to existing schedules and applying individual organizational solutions.

• Properly maintaining time tracking and accompanying documentation.

• Using sample AI prompts to create schedules and time tracking.

• Working on real cases and individual consultations with the instructor.

Workshop II – Pay Gap Analytics in Practice

• Overview of requirements for reporting payroll data according to Directive 2023/970.

• Preparing data on employees, positions, and salaries.

• Calculating pay gap indicators, including median and variable salary components.

• Analyzing the participation of women and men in salary ranges and employee categories.

• Practical calculations on sample data and identifying interpretative errors.

• Using Power BI to monitor, visualize, and report pay gaps.

Workshops are held in parallel and are subject to an additional fee. Participation in the selected workshop requires purchasing the appropriate ticket option.

Forum: 1 day, November 5, 2026, from 09:00 to 17:00, registration from 08:30. Optional workshops: November 6, 2026, from 10:00 to 14:00. Location: Arche Hotel Poloneza, ul. Poloneza 85a, Warsaw.

• Participation in the stationary Forum of Experts on November 5, 2026.

• Access to expert lectures, presentations, and the discussion panel.

• Opportunity for individual consultations during expert tables.

• Post-conference materials package, including presentations from speakers, ready-made templates, and schemes.

• Personalized certificate confirming participation in the event, sent via email after the conference.

• Coffee breaks and lunch during the Forum.

• Opportunity for networking with experts and event participants.

• Participation in the selected practical workshop on November 6, 2026, and a certificate of completion only if the appropriate premium ticket option is purchased.